News & Events

How to get most out of your next business matchmaking event?

Business matchmaking is presently rather popular with b2b event organizers. for this provider to achieve success, the following elements must be considered inside the planning manner.

54% of the conferences, trade fairs, virtual meetings, and b2b event organizers don’t forget b2b matchmaking to be a critical success aspect for his or her event. Of course, an increasing number of b2b event members expect a measurable return on funding for their attendance – this is applicable to exhibitors in addition to sponsors and traffic. in this context, the point of interest lies in the sorts of new contacts an occasion participator manages to acquire. However, it’s miles often the case that event organizers simplest begin considering business matchmaking, specifically software-supported business matchmaking, on the very end of the making plans procedure. At this factor, they try to place the cart earlier than the horse – which regularly fails.

The proper timing:Make it as easy as feasible for individuals to register, prolonged registration paperwork will scare humans off not handiest are b2b event site visitors deciding to participate at increasingly later instances, however, they may be additionally starting to prepare for his or her go-to closer and in the direction of the date of the event. We at EventStub propose activating software program-based for business matchmaking 3-5 weeks earlier than the main event. By then, participants must also have optimized their profiles for matchmaking, we can provide a link to their LinkedIn profile then enable a countdown like “Just 14 more days to left for you to arrange meetings” to add a level of suspense.

Have to understand the decision-making and hierarchy structures on the market and arrange for business matchmake accordingly. Things need to be arranged like Which group of audiences should be able to view another group of audiences and will be able to request meetings. Will visitors be able to do meetings with each other through the platform? Will exhibitors are able to actively contact the audiences to arrange a meeting, These conceptual questions depend on the respective market and must be taken into consideration beforehand of business matchmaking.

Powerful use of discount & payment codes:Giving discount coupons, early-bird schemes & VIP access codes can raise registrations many weeks prior to the actual event. Business matchmaking will only take place once a certain amount of audiences starts using the platform much prior to the actual event.

Smooth registration for business matchmaking:Conscious decisions must be made by the participant to participate in the business matchmaking process. Keeping aside the data protection regulations, one won’t simply succeed by entering all visitors into the tool as this may cause too many inactive participants on the platform, which may lead to demotivation for other active participants.

Get participants involved and maintain contact:Shoot personalized messages to inspire matchmaking participants to log in to their profile and actively use the platform. Announcing upcoming and suitable event format schedule can be considered a clever move to engage the participants.

Make contact with inactive participants: Send reminder messages & emails to the exact target group, in line with the motto “10 days to go fo the event– arrange your meetings now via “EventStub’s” business matchmaking platform”. This way we can engage or activate the registered individuals who have not organized any meetings thru the platform.

Preliminary kick-off email:While addressing potential audiences of business matchmaking platform for the first time, don’t hit them. Reaching out to individuals in a centered way – ideally with a private contact – promises more success than a scattergun approach.

Brief and easy registration forms:Preserve the registration paperwork as brief as possible and don’t ask for too many records within the first step. A trustworthy registration process is vital for customer experience.Accumulate the facts required for matchmaking at a later factor or have it generated thru social login.

Don’t use too many different systems:Huge business events in particular often tend to use multiple platforms and providers being concerned within the procedure. One platform to sign in participation, some other for CRM, and a similar platform for the event internet site, plus one for e-mail advertising, the event app, reporting… this will increase the extent of complexity and makes the change of statistics between structures with greater difficulty. Rather try to get hold of an event solution provider who does everything for you just like the “EvenStub” dose.

Make a single ID & passwords for the participants:On the subject of this, we need to also point out the password issue. Make matters as easy as possible for your participants and keep away from the requirement of numerous exclusive passwords in your offerings. Continually keep in mind the customer’s viewpoint.

Prefilled registrations:The registration process for the event (ticketing) ideally should be connected to the business matchmaking service. If this isn’t possible, export the ticketing facts and fill it into the matchmaking registration paperwork. This will make it less complicated for participants to register.

Less is more:During your conversations with the participants, don’t forget how you can provide the first-class experience for your clients. Focus on what info do the participants actually want, communicate via the platform instead of simply by using email.

Use videos with elaborated explanations:Your participants might not know how everything works – instead, tell them about the advantages and the mechanisms of business matchmaking. Creat video which elaborates how the platform works with an explanation of the potentiality of it.

Use explanatory videos:Don’t presume that your participants know how everything works – instead, inform them about the advantages and the mechanisms of matchmaking. Here is an example of informative and emotional video communication:

Hire an event & Business matchmaking partner:

A professional Business matchmaking agency can actually take your event to a whole next level. We at EventStub are highly equipped to run any size of event with all the nick nacks and providing a high level of business matchmaking service to you.